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Compliant Outsourcing in the Face of Constant Change

17 October 2016

Over the past two years, the international healthcare community has seen a tightening of compliance requirements and regulatory codes, from the ICH’s draft addendum to GCP guidelines to the new CTR replacing the 2001 EU Directive.

While these directives affect all aspects of clinical trials, investigator meetings are facing particular cutbacks as a result. Already this year we have seen breach examples highlighting the difficulties involved in delivering fully code-compliant meetings.

This, in turn, is opening up new avenues for outsourcing to trusted events managers. Smaller pharmaceutical companies may have previously sought to save money by organising investigator meetings in-house. However, investing in a partnership with an experienced pharmaceutical events organiser will ensure compliance across the board, and negate any risk of scandal and litigation that would accompany a compliance slip-up.

Read on for four ways in which outsourcing could increase your efficiency, while keeping you compliant.

Preempt compliance changes

Even after the significant compliance changes we’ve seen this year, the alterations don’t stop here.
With every switch in government or shift in thinking, the rules governing good practice are liable to change again. Rather than struggling to keep your investigator meetings in line with these constant changes, why not add an experienced professional to your event planning checklist?

Event planners and vendors who specialise in working with the pharmaceutical industry have an ethos of compliance at their core. A significant part of their job is to keep track of the latest compliance changes, and adjust their services accordingly.

Let them take the weight of all that research off your shoulders in the run up to your clinical trial.

Negate global differences

If you’re hoping to trial medicines in multiple countries, then you’ll have multiple sets of requirements and regulations to bear in mind. Rather than reassessing your protocols from the ground up for each investigator meeting, find an expert meetings manager who’s well-versed in the good practice expectations of different countries.

With global offices in the USA, the UK, Russia, Brazil, Hong Kong and Singapore, mdgroup can seamlessly manage sourcing and negotiations with certified compliant vendors around the world.

Our team is not just dedicated to monitoring international guidelines. We will also creatively build compliant events from the ground up, taking cultural and language differences into account.

Walk the line between incentives and extravagance

One of the key GPC compliance crackdowns that has affected investigator meetings is a drive for transparency of event costs. This means a step away from the offerings that pharmaceutical professionals may have become accustomed to, such as gifts, luxury hotels and even meals at swanky restaurants.

However, it’s as crucial as ever to draw a range of quality attendees to your event, and to offer a degree of hospitality that reflects your professionalism in the world of clinical trials. Current regulations are working toward a world in which the chance to learn, network and be part of clinical research is incentive enough, but while we’re on the road to such enlightenment, your meeting will need a unique edge to gain attention.

A CME accredited partner such as mdevents can award your investigators with points toward their Continue Medical Education targets, simply for attending your meetings. This will not only increase awareness and engagement, but will position you more widely as an organisation that looks after the interests of the professionals who take part in studies.

Embrace the digital difference

Technology has transformed the way the world does business - and the pharmaceutical industry is no exception. Organisations are already utilising digital solutions to create hybrid investigator meetings, both increasing the number of investigators able to attend and allowing delegates to interact in bold new ways.

By outsourcing your event preparations to a digitally capable events company, you can extend the reach of your event with everything from webcasts to live interactive forums. As these concepts are relatively new to the world of investigator meetings, it is crucial to ensure that they don’t overstep the lines of compliance.

Take on a trusted partner with the digital know-how and the industry expertise to devise an appropriate digital format for your meetings. With experts at the cutting edge of both technological advances and regulatory changes, mdevents can be counted on to use new technology in a way that maximises impact and minimises risk.

Invest in peace of mind

At the end of the day, the decision to outsource comes down to a simple question: do you have the time, energy and expertise to ensure that your meeting is 100% compliant in the face of a rapidly changing global industry? If not, you may want to discuss your ideas and requirements with a life sciences meetings specialist. This will not only reassure you that compliance is taken care of across the board, but will also allow you to focus your time and effort on producing top-rate content!

Are you in need of an outsourcing solution for your next investigator meeting? Contact us now You may also be interested in our guide to attracting attendees in a compliant manner.

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